MINUTES SENATE COMMITTEE ON ADMINISTRATION Wednesday, February 24, 1999 10:00 am E1.714 ***** Pursuant to a notice posted in accordance with Senate Rule 11.11, a public hearing of the Senate Committee on Administration was held on Wednesday, February 24, 1999 in E1.714, at Austin, Texas. ***** MEMBERS PRESENT: MEMBERS ABSENT: Senator Chris Harris Senator Florence Shapiro Senator Frank Madla Senator John Whitmire Senator Rodney Ellis ***** The Chair called the meeting to order at 12:30 pm. There being a quorum present, the following business was transacted. The following members arrived after the roll was called: Senator Florence Shapiro Senator John Whitmire Senator Harris laid out the minutes from 1/26/99, 2/1/99, 2/10/99 and 2/18/99 for approval. Senator Madla moved approval. Senator Harris passed the gavel to Senator Madla. The Chair laid out SCR 6 and recognized the author, Senator Harris, to explain the bill. Senator Harris explained that this SCR had been left pending and the Governors staff was now happy with it and was now ready for it to be voted out of committee. Senator Harris moved passage. The motion carried with a vote of 5 ayes, 0 nays, 0 present not voting, and 0 absent. Senator Harris moved that the bill be recommended for placement on the Local & Uncontested Calendar; without objection, it was so ordered. The Chair laid out SB 494 and recognized the author, Senator Harris, to explain the bill. Senator Harris sent up a committee substitute; the Chair recognized Senator Harris to explain the difference between the committee substitute and the bill as filed. Senator Ellis moved adoption of the committee substitute, without objection, it was so ordered. Senator Ellis moved that SB 494 do not pass but that CSSB 494 be reported back to the Senate with the recommendation that it do pass and be printed. The motion carried with a vote of 5 ayes, 0 nays, 0 present not voting, and 0 absent. Senator Harris resumed the chair. He asked if there were any questions or discussion on any of the bills listed for certification on the first Local and Uncontested Calendar. Senator Ellis moved adoption. The motion carried with a vote of 5 ayes, 0 nays, 0 present not voting, and 0 absent. Senator Harris next brought up the issue of the monthly caucus limit as set out in SR 1. There was discussion on how the Committee wanted to handle members that were spending over the monthly caucus and had no reserves built up. There was a motion by Senator Shapiro to give the Chairman and committee staff the discretion to start shutting a members' budget down when it was reasonable for the Chair to believe that a member could not bring his budget within the designated yearly caucus limit. The motion carried with a vote of 5 ayes, 0 nays, 0 present not voting, and 0 absent. The next item on the agenda was a letter from Steve Collins, General Counsel with Texas Legislative Council, with recommendations for policy changes to safe guard the Senate when dealing with contracts. It was decided that all leases that the Senate is expected to pay will be sent to the Director of Purchasing to be reviewed by Senate Research, legal counsel or Texas Legislative Council. After contracts or leases are reviewed, they will be signed by the Chairman of Administration and/or the Secretary of the Senate. Senator Harris directed the members to look at the list of orders for State Directories, Legislative Handbooks and Lobby Directories. There was discussion. Senator Ellis moved that the Senate would pay for 1 State Directory and 1 Legislative Handbook for every 2 FTE's (full time employees) and 2 Lobby Directories in addition to the 2 free copies each office receives. The motion carried with a vote of 5 ayes, 0 nays, 0 present not voting, and 0 absent. Senator Harris asked the committee what they wanted to do about the temporary policy as to the number of guests on the Senate Floor. There was extensive discussion. The decision was to leave it as temporary policy for the next two weeks and see how it works and for the Chairman of Administration to continue to grant exceptions. There being no further business, at 1:15 pm Senator Harris moved that the Committee stand recessed subject to the call of the Chair. Without objection, it was so ordered. ______________________ Senator Chris Harris, Chair ______________________ Myra J. Schmitt, Clerk.